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Accounting Assistant 3 | CareerAIM

Accounting Assistant 3
Date Posted
Friday, May 10, 2019
Toronto, ON
Municipality, City Towns, Economic Development

The City of Toronto's Corporate Services is currently recruiting for the position of Accounting Assistant 3. Position is based at St. Lawrence Market within Real Estate Services Division and will assume a variety of accounting duties, related to accounts receivable, accounts payable, reconciliation, variance analysis, contract accounting, general ledger, analyzing and preparing reports for budgeting, complement management, year-end and various corporate financial management processes.

Major Responsibilities:

  • Prepares financial statements and statistical data reports pertaining to various departmental capital and current projects.
  • Reviews, analyzes and reconciles encumbrances, budget variance reports and cost detail records related to departmental capital and current projects.
  • Prepares and calculates subsidy claims and ad hoc financial and statistical reports to the Provincial and Federal Government.
  • Performs and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling journal entries.
  • Performs calculations in order to process period end accruals for various expenditures.
  • Prepares working papers and processes period end and year-end closing entries.
  • Reviews General ledger expenditures and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures.
  • Prepares statements for reporting to Management and Divisions.
  • Analyses monthly budget variances. Provides financial analysis, claims and other information to the Divisions.
  • Creates/executes ad hoc financial system reports for analysis purposes.
  • Liaises with Finance Department for processing vouchers, retrieving documents and dealing with other accounting related issues.
  • Provides work direction, training, advice and guidance to other accounting staff.
  • Assists on special projects and assignments.
  • Monitors relevant Provincial statutes and regulations, City by-laws and/or Council direction for any changes.
  • Verifies and processes purchasing and accounts payable transactions.
  • Invoices customers and prepares periodic accounts receivable reports, such as, age analysis reports.
  • Verifies and enters payroll data in both SAP and TES, and follows up on any payroll related enquiries.
  • Investigates, analyses and takes corrective action on erroneous accounting transactions.

Key Qualifications:

Your application must describe your qualifications as they relate to:

  1. Post-secondary education in a discipline pertinent to the job functions such as accounting or finance or business administration or the equivalent combination of education and practical experience in the accounting field.
  2. Experience with various accounting/financial procedures, practices and techniques, such as reconciliation of ledger accounts, accounts payable/receivable processes, variance reporting, purchasing and complement management procedures.
  3. Experience performing financial calculations, analysis, investigation and processing of transactions, such as chargebacks, collection of overdue accounts/escalation of billings and application of contract terms.
  4. Considerable experience utilizing a variety of software packages including word processing and spreadsheet applications (i.e. MS Excel) and computer based accounting and payroll applications/systems (i.e. SAP).

You must also have:

  • Accounting experience related to Property Management, Leasing and Real Estate.
  • Accounting designation (ie. CPA or equivalent) or enrollment in courses/program working towards completion of professional accounting designation considered an asset.
  • Ability to work accurately with figures and to prepare financial statements and letters.
  • Relevant public or private sector experience in financial accounting and financial reporting. Auditing experience would be an asset.
  • Ability to work in teams and maintain co-operative relationships.
  • Strong interpersonal skills, with the ability to communicate effectively, both orally and in writing, at all organizational levels.
  • Ability to plan, organize and manage work from multiple management staff with minimal supervision under tight time constraints.
  • Knowledge of the Generally Accepted Accounting Principles (GAAP).
  • Knowledge of financial and internal controls.

Work Location Information:

  • Real Estate Services, St. Lawrence Market, 105 The Esplanade, Toronto, ON M5E 2A2

Equity, Diversity and Inclusion:

The City of Toronto is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued,   respected and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.


If you are an individual who requires accommodation to apply to this position, due to disability under the Ontario Human Rights Code, please email us at, quoting job ID # and the job title.  The City is committed to providing Code-protected accommodation throughout its hiring process. Please visit Hiring Policies and Statements for further details.